PTA News

Canajoharie PTA Minutes—September 13, 2005

1. Greetings

   1. Co-President Melissa Balk called the meeting to order at 7:00 pm with seventeen (17) members in attendance. Each member gave brief introductions and the Pledge was recited.

2. Secretary’s Report

   1. Secretary’s report was read and accepted with one change to the date of the Conference Bronwyn attended to August 13th.

3. Treasurer’s Report

   1. Ellen reviewed the updated Treasurer’s report and the report was accepted.

4. Old Business

   1. PTA Workshop: Co-President Bronwyn McCaffrey reviewed the information she gathered at the PTA Summer Experience Workshop which was very informational. Brownwyn handed out a summary of the ideas and thoughts she gathered from the meeting. The PTA adopted a “sunshine fund” which will be 25 cents per member for miscellaneous expenses such as coffee, gifts, etc, which should not come out of current PTA funds. Other suggestions included having sign up sheets at open house for upcoming PTA events, name tags for PTA members to be worn at PTA events and bookmark flyers for PTA advertisement.

   2. Picture Committee: Tia met with Lifetouch on September 13th to review their options as a vendor for next year. The picture committee is scheduled to meet on September 20th at 7:00 pm. Tia will get copies of the elementary and middle school class lists from Tara and contact the High School for copies of their class lists. Tara will get the first informational flyer out to students.

   3. Open House: Pat Beyer and other volunteers will be handing out cookies and punch at the Middle School open house scheduled for September 28th and the Elementary open house scheduled for 10/6. It was decided the PTA membership magnets will not be handed out at open house but Tara will send magnets home with students with the PTA membership cards.

   4. Membership: Tara will do membership table at High School open house on October 12th. Melissa will call Dr. Bowden to let him know the PTA will be there. It was suggested the PTA membership form be available on the school website. Tara will E-mail Kyle the form. Tara will get Tracy Robbins PTA membership information as it comes in and Tracy will compile a database of members with addresses, phone numbers, volunteer status, etc. Tara and Tracy Robbins will be putting together a PTA display case for the open house to include past PTA accomplishments. Doris Leverett will be writing an article regarding the PTA to be published on the school website. Tracy Mead will get Doris the minutes from the past year to review.

   5. Book Fair: Tracy Robbins and Tracy Mead scheduled to meet after September 13th PTA meeting to organize volunteer schedule for upcoming book fair. This year the book fair will be accepting credit cards. PTA cookbooks will be available for purchase at the book fair. Tracy Robbins will get together flyers and posters for the upcoming book fair and the wish lists for the teachers. The scheduled set up time for the book fair is Sunday, October 2nd.

   6. Enrichment: Jan Andrews asked for volunteers for this committee. Tracy Robbins, Ellen Welch, Melissa Balk, Jackie Tyskza, and Pat Beyer will be a part of this committee. There are still 3 volunteers needed for teachers for Pre-K thru 2nd, 3rd thru 5th and the High School. The budget for this program is $3,400. Jan Andrews will send flyers and make calls to members to remind them of the first meeting scheduled for October 11th.

   7. Movie Night: The first movie night is scheduled for October 21st with “Because of Winn Dixie” as the tentative movie to be shown. Pat Beyer will assist Jackie Tyskza with the first movie night. Bronwyn and Melissa also volunteered to help. Jackie will purchase the juice, cups, napkins and lunch bags and will be reimbursed through the Treasurer.

5. New Business

   1. Box tops: This agenda item will be discussed at the next meeting as Kathy Dopp and Mrs. Monk were not in attendance.

   2. 1,000 Books Grant: Need chair and committee. This topic will be discussed at the next meeting.

   3. Consolidating Accounts: There was a motion to change the current 3-month CD to a 6 month CD and the motion was accepted. Ellen Welch will call Beth at the bank to discuss advantages of possible on-line banking. This topic will be discussed at the next meeting.

   4. Youth Center Windows: The Canajoharie Youth Center is looking for donations from the community to replace windows that are not up to code. The approximate costs were thought to be between $250-$300 per window with a plaque put under each window displaying the sponsor. There was a motion to support replacing 1 or 2 windows and the motion was accepted. Pat Beyer will get the exact dollar amount needed to replace the windows and will report at the next meeting.

   5. Hurricane Katrina: A motion was made to support relief efforts for the recent Hurricane by contributing $250 from the Health Account and the motion was accepted. Melissa will contact the regional PTA Director to determine if they will be offering any support so that we can contribute with them.

6. Other Items

   1. PARP: It was decided to floor this topic until a future meeting.

   2. High School Yearbook: A motion was made to support the High School yearbook for $1,500 and have the full-page ad in the yearbook as was done in past years and the motion was accepted.

   3. Membership: Tara requested money for the train imprint needed for displaying the member’s names on the wall along the school. A motion was given and accepted.

   4. PTA Fundraiser: There was a discussion regarding a PTA fundraiser and these are done every 3 years with 2006-2007 being the next scheduled time for this. This topic will be floored until that time.

7. Meeting was adjourned at 8:15 pm. The next meeting will be held on October 11, 2005 at 7 pm.

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