PTA News

Canajoharie PTA Minutes—May 9, 2006

1. Greetings
   1. Co-President, Melissa Balk, called the meeting to order at 7 pm with eleven members in attendance. The pledge was recited.
2. Secretary’s Report
   1. The secretary’s report was read and accepted.
3. Treasurer’s Report
   1. The updated Treasurer’s report was reviewed with updates and accepted.
4. Old Business
   1. September Fundraiser: Melissa met with Paul Forsey from C&H Fundraising. The PTA fundraiser is scheduled to run from September 13th thru September 27th. Paul will make a presentation to the students on the September 13th kick off day of the fundraiser. The fundraising committee needs to meet before the start of the fundraiser. Melissa will get the delivery date of the fundraiser expected to be in late October. Volunteers will be needed for that day to unload and pass out all the items.
   2. Teacher Appreciation Day: Melissa thanked Tia for picking up the bagels for the teacher’s and thanked the PTA for their support for the teachers.
   3. Box Tops: Mrs. Monk reported she had received the last check of the year for $320.90 for the last box tops sent in. Box tops will continue to be collected through the end of the school year.
   4. Kindergarten Registration Packets: Melissa thanked Tara for putting together an informational brochure on the PTA that was available at the Kindergarten registration. The brochures will be used at future school events to provide information regarding the PTA.
   5. Regional PTA Meeting: Bronwyn and Tia attended the Regional PTA meeting held at Canajoharie school on May 8th. Bronwyn had a mailing registration form that needed to be completed and sent to the Regional Directory. Tracy will complete this form and submit it by June 15th. Bronwyn also had a PARP survey to be completed which will be done by Tara. The summer Regional PTA conference will be held in Utica on August 11th thru August 13th.
5. New Business
   1. Funds for Shipping Katrina Books: The School Library System received over 50,000 new books to be donated to libraries in Louisiana. The cost to ship the books is $2,100. Melissa received a request for donations from PTA’s to help cover the cost of the shipping. After a brief discussion it was decided $100 would be taken from the special projects fund. If the SLS receives funding for the shipping costs in the future they will return the donation.
   2. NJHS Induction: The National Junior Honor Society induction is scheduled for May 17th. Two volunteers are needed to serve cookies and punch at the induction ceremony. Pat Beyer and Tracy Mead volunteered to assist.
   3. Other Items:
      1. Mrs. Nyahay had a request from Mrs. Kornas for $100 for bike helmets from Walmart. The request was approved and will be taken from the Health Fund. There was another request for mulch needed for the playground. Mrs. Nyahay will get the cost for this and have it for next months meeting. The cost for this will also be taken from the Health Fund.
      2. The Scholastic book fair is scheduled to run from October 2nd thru October 6th. The delivery date for the books will be September 27th. Tracy will e-mail Lisa Stevens at Scholastic to let her know we will be participating in the PARP program next year so the school can receive discounted books for this program. Volunteers will be needed to operate the book fair during school hours and the night of Open House.
      3. Picture days are scheduled for October 2nd thru October 4th in the gathering room with Lifetouch. Volunteers should not be needed for this day and Tia will be available to assist the photographer.
      4. A discussion was had regarding the High School participation in the upcoming fundraiser. The High School will not be participating in the fundraiser but the PTA will be requesting assistance for PTA functions from the High School programs who received PTA funds throughout the year. It was suggested to raise the question at the next regional PTA meeting of how other schools involve the High School in the PTA.
      5. Mrs. Dopp discussed the possibility of utilizing the school database and a folder system to reduce the amount of paper wasted by sending multiple copies of flyers home to families with more than one child in school. Mrs. Dopp will meet with Mrs. Nyahay to discuss possibilities of solutions for this problem and will report to the PTA at the next meeting.
      6. Mrs. Monk reminded the members of Mrs. Davidson who has been a member of the PTA for her school career. Melissa will find out if there are specific awards to be given. Mr. Strait will also be retiring and it was decided to acknowledge him for his support to the PTA. These two topics will be discussed at the next meeting.
6. The meeting was adjourned at 8:10 pm. The next meeting is scheduled for June 13, 2006 at 7 pm.